As a Receptionist to take care of the entire receptionist task of the organization, the main responsibility will be handling complete receptionist, office administration, contractor & security management support, EHS Support, Facility Management, Leave coverage & other general duties without any fail.
Job location : Dubai
Receptionist Job Duties
Reception – Professional and efficient management of visitors, customers. Telephone calls, messages, faxes and distribution, both board and Call Center process. Couriers and mail – process, distribution and reports. General reception records for meeting rooms, canteen, equipment, etc.
Updates and distribution of contact lists – UAE and ME.
Admin – Business Cards for Middle East Personnel NIP & UAE offices – Stationery Supplies, Pantry Supplies, Covid-19 supplies reporting, inventory, requisitions, orders, receipting. Follow up with Finance and Supply Chain. Events Support – Set-up in Training Room & other internal company events Maintaining records, reports of Covid-19 cases, reporting to Local Authorities
General office management support.
Contractor & Security Management support – ID badges and record/track for Employees/Vendors/Contractors. Security Guard – Records, formats, visitor coordination
Contractors – Documentation follow up, facility access
- EHS Support – First Aid training and support on all EHS processes implemented for the facility.
- Facility Management Support – Facility Maintenance issues reporting and follow up pending works with contractors and security.
Leave cover – for Travel Coordinator/Administrator – Travel Coordination, Admin duties, Contractor and Security management support, EHS support, facility management support as per respective SPQ.
- Performs duties efficiently in a fast-paced environment with minimal supervision or assistance.
- Maintains all relevant records and performs all duties in a professional and well-organized manner. With a clear focus on detail and confidentiality.
- Maintains a cooperative working relationship with all other departments, focusing on providing a high level of customer satisfaction both internally and externally